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ARCS Atlanta Chapter Records

 Collection
Identifier: MS431

Abstract

This collection contains documentation of the founding of the Atlanta Chapter, records of the Executive Committee and other committees of the organization, printed materials, and videos and CDs of some of the Chapter's events.

Dates

  • 1990-2013

Creator

General Physical Description note

(19 document cases, 1 half-size document case, 2 media cases, 1 oversize folder)

Restrictions: Access

Researchers must seek written permission from authorized officers of ARCS Atlanta Chapter to access these materials (expiration date 2036). In addition, three folders have been restricted due to privacy concerns.

Restrictions: Use

Permission to publish materials from this collection must be obtained from the Head of Archives and Special Collections.

Extent

9.9 Linear Feet

Scope and Contents

Series 1 contains a notebook documenting the founding of the Atlanta Chapter, a timeline of the first ten years of the Chapter's existence, and a list of Board positions and officers that covers the first fifteen years of the Chapter. Charter certificates and a commendation from Georgia Governor Roy Barnes on the Chapter's tenth anniversary are also included in this series. Series 2 consists of the Executive Committee records. The series includes the President's and Board notebooks as well as minutes, financial records, and membership records. The administrative files and notebooks in Subseries 2, and the Recording Secretary's notebooks in Subseries 4 of Series 2, contain the best documentation of the day-to-day activities of the Board and the Atlanta Chapter. Series 3, the Committee records, is made up of records of some of the committees that are not included in the Executive Committee, particularly the Public Relations Committee, the Retreats Committee, and the Scholar Awards Luncheon Committee. Series 4 consists of the major printed materials produced by the Atlanta Chapter, including membership directories, brochures and flyers, Awards Luncheon programs, and newsletters. Series 5 houses the videos and CDs relating to some of the major events of the Atlanta Chapter, as well as electronic files of some of the paper records.

Administrative History of ARCS Atlanta Chapter

The Atlanta Chapter of ARCS, the Achievement Rewards for College Scientists Foundation, was incorporated in 1992. The organization awarded the first three scholarships in October of that year. The national foundation, which was founded in September 1958, was formed "to support high-achieving students in the fields of science, engineering, and medical research at universities within geographic areas of ARCS Foundation Chapters," according to the organization's website. Accordingly, the Atlanta Chapter supports scholars who attend Emory University, Georgia Institute of Technology, Morehouse College, and the University of Georgia.

The Atlanta Chapter was formed by Mary O'Connor, who served as the Chapter's first President, along with fifteen other founding members and twenty charter members. By 2011, membership had grown to over 130 volunteer members. Awards are granted annually to students who are selected by their schools; every November, a luncheon is held to honor the winners. By 2010 over $2.3 million dollars, all of which was raised and distributed in the Atlanta area, had been awarded to deserving scholars at the four Georgia institutions the Atlanta Chapter serves.

The Chapter consists of an Executive Committee, which includes the President and President-elect; Vice-Presidents of Communication, Education/Events, Fund Development, Membership, Finance/Treasurer, Administration, and University Relations; Recording Secretary; and Parliamentarian. Committees include: Database, Directory, Endowments Fund, Historian, Member Relations, Newsletter, Nominating, Public Relations, Retreat, Scholar Awards Luncheon, Scholars, Speakers, Special Events, and Website. All Past Presidents form an Advisory Committee to the Board.

Arrangement

This collection has been arranged into five series, some of which are further divided into subseries:
Missing Title
  1. SERIES 1. History of Atlanta Chapter
  2. SERIES 2. Executive Committee records
  3. SERIES 3. Committee files
  4. SERIES 4. Printed materials
  5. SERIES 5. Videos and CDs

Other Finding Aids

A print copy of this finding aid is available on request in the Georgia Tech Archives reading room.

Provenance

Gifts, 2009-2011 (accession numbers 2009.011, 2010.048, 2011.041). Additions in October 2013 include accessions 2011.092, 2012.049, and 2013.048.

Accruals

Annual additions to this collection are expected.

Related Materials

The Georgia Tech Archives also houses the records of the national ARCS Foundation (MS430).

Separated Material

The photo albums and loose photographs have been separated and processed as VAM431; artifacts (including banners) have been transferred to the artifacts collections.

General Physical Description note

(19 document cases, 1 half-size document case, 2 media cases, 1 oversize folder)

Processing Information

Christine de Catanzaro processed these records in December 2011. Additions of approximately 1.3 linear feet were made in October 2013.

Creator

Title
Inventory of the ARCS Atlanta Chapter Records, 1990-2010
Subtitle
MS431
Status
completed
Author
Christine de Catanzaro
Date
Copyright December 2011.
Description rules
dacs
Language of description
Finding aid is written in English.

Revision Statements

  • May 2012:: Charter certificates and commendation from Governor Barnes added to the collection.
  • October 2013: : Additions from accessions 2011.092, 2012.049, and 2013.048 completed.

Repository Details

Part of the Special Collections and Archives, Library, Georgia Institute of Technology Repository

Contact:
Library
Georgia Institute of Technology
266 4th Street, NW
Atlanta 30332-0900 USA
404-894-4586